Securing an apartment in Germany: A step-by-step rental guide for expats

The German rental market has its peculiarities, but with the right approach navigating it can be less daunting than it appears, as AGS Movers Germany explains.

Moving to Germany can be an exhilarating adventure, offering a rich blend of historical culture, modern innovation and breathtaking landscapes. However, one of the first hurdles many expats encounter is finding and securing their dream apartment. 

Understanding the German rental market 

Germany's rental market is unique, with over half of the population preferring to rent rather than buy. This preference has created a competitive and regulated rental environment. 

Rising rent prices, particularly evident in major cities like Berlin, Munich and Hamburg, have led to a significant portion of households spending a substantial portion of their income on rent. 

Types of rental properties

In German cities especially, apartments dominate the rental market, making it hard to find larger family homes within city limits, which are more often in suburban or rural areas. German rental properties typically come unfurnished, lacking not just furniture but also appliances and even light fixtures or curtains.

German apartments vary, including multi-family houses or townhouses divided into separate units (Mehrfamilienhaus), and purpose-built apartment buildings (Wohnblock).

Preparing for your house search

Before plunging into the apartment hunt, it's crucial to gather the necessary documents, so you are prepared should you want to apply for an apartment. Landlords in Germany typically require:

• Proof of income (Einkommensnachweis) - usually your salary slips from the past three months
• Credit report (Schufa)
• Previous rental references (Mietschuldenfreiheitsbescheinigung) - a document from your last landlord confirming you have no outstanding rent due
• Passport or ID

Having these documents at hand can speed up the application process significantly.

The apartment viewing

Visiting an apartment provides an opportunity to thoroughly examine the property and ask critical questions. Pay attention to the condition of appliances, plumbing and windows. 

It is important to note that in Germany, tenancy contracts differentiate between "cold" rent (Kaltmiete) and "warm" rent (Warmmiete). Kaltmiete refers to the basic rent excluding additional expenses (Nebenkosten), such as utilities and building maintenance fees.

Navigating the application process

Filling out a rental application in Germany (which is usually handed out at the apartment viewing) demands attention to detail. Make sure to provide accurate information about your employment, salary and reasons for moving. 

Landlords and property management companies favour applications that are thorough and complete, showcasing your responsibility and reliability.

Negotiating the rental contract

German rental contracts can be dense and full of legalese. Key clauses to look out for include:

• The duration of the lease
• Notice periods for termination
• Any clauses that allow for rent increases

Do not hesitate to negotiate terms that seem unfair or overly restrictive. It's also wise to have a German-speaking friend or a legal advisor review the contract before signing.

Moving in

Preparing for a move goes beyond packing boxes. It's important to do an inventory and inspection upon moving in and out, detailing the property's contents and condition. Also, set up utilities like electricity, water and internet in Germany by opening accounts ahead of your move-in date. This ensures everything is ready upon your arrival.

Securing an apartment in Germany as an expat can be challenging but achievable. With the right preparation, market knowledge and patience, you can find a place to call home. 

Planning a move? AGS Movers Germany offers expert advice for a smooth relocation process, whether it's domestic or international. Their experienced team ensures a hassle-free move. Don't wait - get your free quote today and start your seamless journey with AGS Movers Germany.